ST. NICHOLAS ACADEMY FREQUENTLY ASKED QUESTIONS
SNA wants families to get answers to their questions quickly and easily!
What documents are needed before my child starts school?
1. St. Nicholas Academy Student/Parent Information Form (white form).
2. State-certified copy of child’s birth certificate
3. Updated copy of child’s KY Immunization Certificate – must contain individual shot dates, be signed and dated by a physician, and must have an expiration date.
4. Records of previous academic achievement: report cards, testing results, etc.*
5. *If entering Pre-K, Kindergarten, sixth grade, or a Kentucky school for the first time a copy of medical exam
6. *If entering Pre-K, Kindergarten or a Kentucky school for the first time, a copy of eye exam
7. Copy of child’s baptismal certificate if Catholic
*Transfer students – a student who transfers within the State of Kentucky should have the original certificates forwarded to the new school within thirty (30) days, but a copy of the original certificates which are completely legible is acceptable. A student transferring from another state must obtain Kentucky immunization certificates and submit them to the new school within thirty (30) days.
Reminder: Your child cannot start school without these documents.
I am interested in tracking my child’s progress in school. Does the school provide a “parent portal” to student grades, attendance, etc.? If so, will training be provided?
Yes, it is called Sycamore Education.
Once we receive all your documents and forms, we will assign a student ID number for your child. You can access your child’s attendance on Sycamore at any time and look up your child’s grades (grade 3-8) and so much more!
Do students wear uniforms?
Yes, students K-8 have a daily uniform. They also have a P.E. uniform that can only be worn on their P.E. days. You can purchase the daily uniforms at Shaheen’s and Coffman’s. P.E. uniforms can be purchased at Metro Promotional Services (they also carry a few daily uniform items). Gently used uniforms are also available at SNA.
Shaheen’s, 994 Breckenridge Lane, Louisville, KY 40207 or call (502) 889-1550
Coffman’s, 4951 Manslick Rd., Louisville, KY 40216 or call (502) 361-1601
Metro Promotional Services, 4333 Taylor Blvd, Louisville, KY 40215 or call (502) 368-9391
Are there any books that my child needs to read over the summer?
Yes, there are! To help students get ready for the 2017-2018 year, below is the summer reading information for each grade level. It is also on www.sna-panthers.org. Click on Home. Click on Parent, Staff and Students. Click on Summer Reading Assignments.
*Grade 3 Judy Moody Book 1 by Megan McDonald
*Grade 4 Upside Down Magic by Sarah Mlynowski, Lauren Myracle, and Emily Jenkins
*Grade 5 Story Thieves by James Riley
*Grade 6 City of Ember by Jeanne DuPrau AND read one book from readkiddoread.com
*Grade 7 Theodore Boone: Kid Lawyer by John Grisham AND an AR book at student’s reading level
*Grade 8 The Pigman by Paul Zindel AND a book from the website readkiddoread.com
*Grades 3-8 have assignments along with their reading. Click on the above links for the assignments.
Each summer, the Louisville Free Public Library has a summer reading program. To build upon the reading skills learned this year and to continue to foster a love of reading, we are asking all the students entering kindergarten, first grade and second grade to participate in this program. The children will read 10 books on his/her own reading level and record them on the reading folder provided at your local library.
Do you have a school supply list?
Yes, we do. It is located at www.sna-panthers.org
It is also located on Sycamore Education sycamoreeducation.com
Once you Login with your child’s student ID number, click on Documents and click on the applicable “grade” for the supply list.
You may also purchase a School Supply Kit at www.1stdaySchoolSupplies.com.
Click on the grade that your child will be in for the 2017-2018 year, and pay by credit card. Your kit will arrive in your child’s homeroom before school starts.
When will I meet my child’s teacher and when is the first day of school?
Aug. 11 Registration Day – 4:00 – 7:00 p.m.
Meet & Greet Teacher – Drop off school supplies
Aug. 15 Kindergarten Orientation – 6:00 p.m.
Aug. 17 First Day of School
Dismissal at 11:15 a.m. – Buses will run
Aug. 24 Grades 1- 5 Parent Orientation – 6:30 – 8:00 p.m.
Sept. 8 Grades 6-8 Parent Orientation – 6:30 – 8:00 p.m.
How does my child sign up for sports?
Go to http://csaa-stnicholas.website.siplay.com/ to open your account and register your child for the upcoming sports season.
Is there someone I can email with questions about sports?
You can email questions to:
President: Greg Willett email@example.com
Athletic Director: Tony Fowler firstname.lastname@example.org
Athletic Board Member: Lindy Buckman email@example.com
I would like to view the Parent/Student handbook and school calendar. Where is it located?
It is located on http://www.sna-panthers.org
It is also located on Sycamore Education https://app.sycamoreeducation.com
Once you have logged into Sycamore with your child’s student ID number, click on Documents and click on Parent/Student Handbook in the drop down menu.
Where can I find the lunch menu and what are the prices?
Lunch menus and prices are located on Sycamore Education sycamoreeducation.com. Once you have logged-in with your child’s student ID number, click on Lunch (which is located on the top right-hand side) for the daily lunch menu. Click on the “Calendar” for the Month View and prices.
How do I pay for my child’s lunch if I don’t pack his/her lunch?
If you will be paying for lunch, there are three ways to do so:
- The cafeteria manager and staff will collect cash or a check on August 11th, Registration Day to put into your child’s lunch account.
- Cash or check can be sent to the office school in an envelope. Please label the envelope “Cafeteria” with the child’s name and lunch number. If you are sending a check, please put the child’s name & lunch number on the memo line.
- Pay by credit card online though EZpay. Your child’s number will be our school code, 153, followed by their 5 digit lunch number.
If you are not sure if your family qualifies for free or reduced lunch, please ask for a school lunch form in the school office (will be available in July). You can also access this form on the Archdiocese of Louisville Food Service website, and go to the “Applications” link on the right side of the page. Please make sure it says “2016-2017.” They will not accept old applications.
How will I receive notifications about school closings, early dismissal or emergency information?
SNA participates in the REACH ALERT program in which parents will receive notification via phone or email or both.
- go to www.reachalert.com
- Click on My Account
- Click on Create Account
- Follow the instructions
- Enter St. Nicholas Academy when asked which Network.
- Your child’s student code. This number will be given out to you on registration day, August 11. (Example: Student Code: SAL1038-2. You would put in 10382.)
- Choose cell phone text message, voice advisories and/or email. If you choose your cell phone, confirmation will be sent to you immediately, so have your cell phone with you and enter the four digit validation code.
Do you have bus service?
Yes, we do. St. Nicholas Academy contracts with Miller Transportation to provide safe and affordable bus service both to and from school each day. Families who choose to use the bus will either make payments over ten months from August through May or pay in full in August.
Contact the school office for 2016–17 application and bus rates. If you have any questions regarding the bus route, etc., please contact Miller Transportation at (502) 368-5644.
Do you offer After School Care?
Yes, we do. After School Care is provided at SNA and is administered through Johnson’s Daycare. This is a third-party vendor and not affiliated with St. Nicholas Academy. Contact the school office for Johnson’s 2017–18 application and rates.
Johnson’s Daycare opens immediately after school and remains open until 6:00 p.m. They are open on snow days, early dismissal days, and during all school breaks. They will accept any child from SNA who might need care on any days that school is not in session.
To make arrangements please call Susan Johnson at 361-7832. Students who are normally car riders but are not picked up by 3:15 will be sent to Johnson’s Day Care
(a permission form and an Immunization Certificate must be on file with Johnson’s before they can go to After School Care). Parents must pay Johnson’s for this service.
Are students allowed to carry medicine?
No, students are NOT allowed to carry medication – prescription or nonprescription – with them during the day. This includes cough drops, anti-itch cream, ibuprofen, etc., as well as any medications prescribed by a doctor. There is only one exception: upon physician recommendation, students may keep an inhaler for asthma in their possession. Permission for this must be in writing and on file in the school office.
If students need to take medication during the school day, they will need to bring the medication to the office for administering. In order for school personnel to administer ANY type of medicine to your child, we must have on file a signed Medical Authorization Form giving us permission to do so. This form is located in Sycamore and in the handbook. The medicine should be sent to school: 1) WITH THE MEDICAL AUTHORIZATION FORM WHICH WILL NEED TO INCLUDE COMPLETE DOSAGE INSTRUCTIONS AND 2) IN THE ORIGINAL CONTAINER WITH THE PRESCRIPTION LABEL ATTACHED.
Who do I call if my child will be absent or tardy?
When a child is absent or tardy for school, parents are to call the school office at (502) 368-8506 before 8:30 in the morning on the day missed. After any absence, a note signed by the parent or doctor’s note should be submitted for re-admission. If a student misses more than 15 days in any school year, the school will require a doctor’s note for each subsequent absence.
Do you have a Facebook page or Instagram?
Yes, we do! And we are very proud of it! www.facebook.com/snapanthers, or follow us on Instagram @ st.nicholaspanthers
Does SNA collect Box Tops or other labels?
YES!! We collect Box Tops labels, Tyson Project A+ labels and Sunny D labels. If your child turns in 50 of the Box Tops or Tyson Project A+ labels, they will receive a NUT card, which is an out of uniform pass.
Is it required that students be present at conferences?
Yes. Parent-Teacher-Student Conferences are considered the primary source of communication between the parents and teachers regarding the student’s progress. Students in Grades K-8 are required to be present at the conference.
Conferences are counted as a day of attendance, and a student will be marked absent if he/she does not attend. Therefore, please avoid planning trips or vacations on these dates. The mandatory October and February conference days are noted on the school calendar pages.
Can I volunteer in the classroom or in the school or in sports or go on a field trip? What about other family members?
Absolutely! We love to have volunteers! Before you can volunteer in the school, you (or any family members volunteering) are required to have on file in the school office a certificate of participation in the *Safe Environment Training (free) and a background check (authorization form is attached to the handbook or you can pick up in the school office.)
The Archdiocese of Louisville is committed to ensuring that children and youth who worship, study or participate in church-sponsored activities can do so in the safest and most secure setting possible. In an effort to fulfill this commitment, all employees or volunteers who have contact with children or youth (18 and under) for ANY length of time are required to participate in one of the Safe Environment Training Workshops.
*2017 Schedule of Workshops (Safe Environment Training Classes) website