ST. NICHOLAS ACADEMY FREQUENTLY ASKED QUESTIONS
SNA wants families to get answers to their questions quickly and easily!
What documents are needed before my child starts school?
A. Copy of child’s official birth certificate
B. Copy of child’s current KY Immunization Certificate – must contain individual shot dates, be signed and dated by a physician, and must have an expiration date.
C. Records of previous academic achievement: report cards, testing results, etc.*
D. Students entering Pre-K, Kindergarten, sixth grade or students new to SNA for the first time, a copy of the Preventative Health medical exam.
E. *If entering Pre-K, Kindergarten or students new to SNA for the first time, a copy of eye exam.
F. Copy of child’s baptismal certificate if Catholic.
*Transfer students – a student who transfers within the State of Kentucky should have the original certificates forwarded to the new school within thirty (30) days, but a copy of the original certificates which are completely legible is acceptable. A student transferring from another state must obtain Kentucky immunization certificates and submit them to the new school within thirty (30) days.
Reminder: Your child cannot start school without these documents.
I am interested in tracking my child’s progress in school. Does the school provide a “parent portal” to student grades, attendance, etc.? If so, will training be provided?
Yes, it is called Sycamore Education.
Once you’re enrolled, we will assign a student ID number for your child. You can access your child’s attendance on Sycamore at any time and look up your child’s grades (grade 3-8) and so much more!
When do tuition payments begin and end?
K-8 – Tuition payments begin in July and the final payment is made in June (12 months).
Pre-K – Tuition payments begin August 15 and continue through May 15th (10 months).
Are there any books that my child needs to read over the summer?
Yes, there are! To help students get ready for the 2020-2021 year, below is the summer reading information for each grade level.
*Grade 3 Book Bingo/ Suggested List of Favorite Books for 3rd Graders
*Grade 4 Book Bingo/ Suggested List of Favorite Books for 4th Graders
*Grade 5 Book Bingo/ Suggested List of Favorite Books for 5th Graders
*Grade 6 Crash by Jerry Spinelli
*Grade 7 The Giver by Lois Lowry
*Grade 8 The Pigman by Paul Zindel
To build upon the reading skills learned this year and to continue to foster a love of reading, we are asking all the students entering kindergarten, first grade and second grade to read books at home.
Will my child have any assignments before school starts?
No, other than the recommended book to read over the summer.
Do you have a school supply list?
Yes, we do. It is located at www.sna-panthers.org
It is also located on Sycamore Education.
Once you Login with your child’s student ID number, click on Documents and click on the applicable “grade” for the supply list.
You may also purchase a School Supply Kit at www.1stdaySchoolSupplies.com.
Click on the grade that your child will be in for the 2020-2021 year, and pay by credit card. **Make sure to look at “Important Notes About this kit.” There may be items that are not included in the kit that you will need to purchase. Your kit will arrive in your child’s homeroom before school starts. The last day to purchase the kit will be June 30th.
When will I meet my child’s teacher and when is the first day of school?
2020-2021 School Year
With protocols being so different this year in the midst of the COVID-19 pandemic, you will receive communication sometime before school begins to advise you when you will have an opportunity to meet the teacher, see the classroom, drop-off school supplies (if you purchased yourself), update the school system with necessary information (contacts, medical issues, etc.), sign-up to be on the bus route, and make any payments (i.e. lunch account, etc.)! We anticipate that school will start on Wednesday, August 12th with dismissal at 11:15 a.m. that day. Johnson’s Aftercare will be available for aftercare (if you have registered your child for Johnsons) and buses will be running that day for those that have signed-up for the bus. Again, we will communicate more later this summer!
Do students wear uniforms?
Yes, students K-8 have a daily uniform. (See SNA Handbook www.sna-panthers.org for updates and revisions on uniforms.) They also have a P.E. uniform that can only be worn on their P.E. days. You can purchase the daily uniforms at Shaheen’s and Coffman’s. P.E. uniforms can be purchased at Metro Promotional Services (they also carry a few daily uniform items). Gently used uniforms are also available at SNA.
Shaheen’s, 994 Breckenridge Lane, Louisville, KY 40207 or call (502) 889-1550
Coffman’s, 4951 Manslick Rd., Louisville, KY 40216 or call (502) 361-1601
Metro Promotional Services, 4333 Taylor Blvd, Louisville, KY 40215 or call (502) 368-9391
How will I receive notifications about school closings, early dismissal or emergency information?
SNA participates in the REACH ALERT program in which parents/grandparents will receive notification via phone or email or both. Maybe it’s an emergency like a bad winter storm, or a more routine situation, like a reminder that report cards go out tomorrow. Either way, REACH Alert is ready to notify everyone.
- Go to www.reachalert.com
- Click on My Account
- Click on Create Account
- Follow the instructions
- Enter St. Nicholas Academy when asked which Network
- Your registration code is: 40214
- Choose cell phone text message, voice advisories and/or email. If you choose your cell phone, confirmation will be sent to you immediately, so have your cell phone with you and enter the four digit validation code (you may enter up to four phone numbers).
Where can I find the lunch menu and what are the prices?
The lunch and breakfast menus for the month are located on Sycamore by clicking on “Links” (under “Featured”).
Prices for the 2020-2021 school year are as follows:
Extras: between $0.45 and $1.00
How do I pay for my child’s lunch if I don’t pack his/her lunch?
If you will be paying for lunch, there are three ways to do so:
- The cafeteria manager and staff will collect cash or a check on Registration Day to put into your child’s lunch account. **as we come to understand our new protocols during the pandemic, communication will come to you regarding Registration Day dates and times.
- Cash or check can be sent to school with your child at any time in an envelope marked “Lunch” with your child’s name and lunch number. If you are sending a check, please put the child’s name & lunch number on the memo line.
- Pay by credit card online. Once school begins, go to MySchoolBucks.com. If you use this service to “add money” to your child’s account, it will cost $2.50 per child/per transaction.
Create an account and easily make payments online and on‑the‑go.
- Check cafeteria balances and view purchases.
- Receive low balance alerts.
- Set up automatic payments.
How can I find out if my family qualifies for free or reduced lunches?
If you’re earning at or below current Income Eligibility Guidelines, we strongly encourage you to apply! It costs nothing to apply and, if approved, breakfast and lunch will be at a reduced or no cost to you and your approval benefits SNA also! If you are not sure if your family qualifies for free or reduced lunch, please pick up a school meal application at the Cafeteria table on Registration Day, and turn in the completed application to the school office. Applications will also be available in the school office after July 1, 2020. **Registration Day dates and times will be communicated to you via email this summer.
What are the school day arrival and dismissal times?
Once we determine the safest protocol for arrival during the pandemic, we will communicate school arrival times and instructions to our families.
Dismissal begins at 2:52 PM for bus riders and walkers and at 2:54 PM for car riders.
For students who are not picked-up by 3:15 PM: if the proper paperwork is not on file at Johnson’s Day Care, students must wait for a parent in the school office. Parents may be charged a $5.00 minimum late fee and $1.00 per minute that students are here in the office. Parents will be invoiced through Sycamore.
What will I need for Registration Day?
- Names, phone numbers, and email addresses of anyone that you want to pick up your child in case of an emergency. You will update this information in Sycamore in the computer lab.
- School Supplies. If you have purchased 1st Day School Supplies, the box of supplies will be in your child’s classroom. Last day to purchase the kit will be June 30th.
- Check or Cash to put money in your child’s lunch account and pay for any balances due (balance owed from the previous school year, $5 for SNA planner for grades 1st – 8th, and $10 per child for PVO Fund).
I would like to view the Parent/Student handbook and school calendar. Where is it located?
You may view the Parent/Student Handbook and the School Calendar, by clicking on the links. They are also located on Sycamore Education. Once you have logged-in with your child’s student ID number, click on Documents and click on Parent/Student Handbook in the drop down menu. *2020-2021 Handbook should be available by July 15 online and may be purchased for $10.00 if you want a hard copy.
Do you have a SNA Newsletter?
Yes, we do! SNA emails an electronic Newsletter on Monday. You can also access the latest newsletter in the “News” section in Sycamore.
Primary teachers communicate through printed weekly classroom newsletters each Friday.
Do you have a Facebook page or Instagram?
Yes, we do! And we are very proud of it! www.facebook.com/snapanthers, or follow us on Instagram @ st.nicholaspanthers. And we have a kindergarten Facebook page. https://m.facebook.com/snakindergarten/
Do you have bus service?
Yes, we do. St. Nicholas Academy contracts with Miller Transportation to provide safe and affordable bus service both to and from school each day. Families who choose to use the bus will either make payments over ten months from August through May or pay in full in August. Please note: in order for a PreK child to ride the bus, a responsible older sibling MUST be with the PreK child. Also, no child is allowed to ride the bus without a signed contract.
If you have any questions regarding the bus route or plan to have your child(ren) ride the bus for the 2020-2021 year, please contact Miller Transportation at firstname.lastname@example.org or call (502) 368-5644.
For bus rates, please contact the school office at 368-8506. To register for the bus, you will complete the bus contract and turn that in on Registration Day with the first month’s payment. **communication will come to you over the summer with dates/times for Registration Day
Do you offer After School Care?
Yes, we do! After School Care is provided at SNA, but is administered through Johnson’s Daycare. This is a third-party vendor and not affiliated with St. Nicholas Academy.
Johnson’s Day Care opens immediately after school and remains open until 6:00 p.m. They are open on SNOW DAYS, EARLY DISMISSAL DAYS, and during ALL SCHOOL BREAKS. They will accept any child from SNA who might need care on any days that school is not in session, as long as that student is registered for Johnson’s.
Johnson’s paperwork is available in the school office. You can contact the school office to pick it up or call us (368-8506) to email the paperwork to you.
For students who are not picked-up by 3:15 PM: if the proper paperwork is not on file at Johnson’s, students must wait for a parent in the school office. Parents may be charged a $5.00 minimum late fee and $1.00 per minute that students are here in the office. Parents will be invoiced through Sycamore. Parents must pay Johnson’s for this service. Failure to pay Johnson’s for this service is not an option.
Are students allowed to carry medicine?
No, students are NOT allowed to carry medication – prescription or nonprescription – with them during the day. This includes cough drops, anti-itch cream, ibuprofen, etc., as well as any medications prescribed by a doctor. There is only one exception: upon physician recommendation, students may keep an inhaler for asthma in their possession. Permission for this must be in writing and on file in the school office.
If students need to take medication during the school day, they will need to bring the medication to the office for administering. In order for school personnel to administer ANY type of medicine to your child, we must have on file a signed Medical Authorization Form giving us permission to do so. This form is located in Sycamore and in the handbook. The medicine should be sent to school: 1) With the medical authorization form, which will need to include complete dosage instructions and 2) in the original container with prescription label attached.
Is it required that students be present at conferences?
Yes. Parent-Teacher-Student Conferences are considered the primary source of communication between the parents and teachers regarding the student’s progress. Students in Grades K-8 are required to be present at the conference.
Conferences are counted as a day of attendance, and a student will be marked absent if he/she does not attend. Therefore, please avoid planning trips or vacations on these dates. The mandatory October and February conference days are noted on the school calendar pages.
Who do I call if my child will be absent or tardy?
When a child is absent or tardy for school, parents are to call the school office at (502) 368-8506 before 8:30 in the morning on the day missed. After any absence, a note signed by the parent or a doctor’s note should be submitted for re-admission. If a student misses more than 15 days in any school year, the school will require a doctor’s note for each subsequent absence.
If you want school work to be sent to the office to go home with a sibling or to be picked-up, email the homeroom teacher (see the handbook for email addresses) in the morning. Work will be ready at dismissal time (3:00 p.m.).
Early in the morning, it is often difficult to make a decision about whether or not your child is too sick to go to school. With minor symptoms, you often cannot tell whether he/she is going to get better or worse during the course of the school day.
As a rule of thumb, a child should stay home if he has:
- A fever of 100 degrees Fahrenheit or higher
- Vomited (not caused by motion sickness or a gag reflex unassociated with illness)
- A very frequent cough
- Persistent pain (tooth, ear, stomach, etc)
- A widespread rash
- Red, inflamed or discharging eyes (conjunctivitis or “pink eye”)
- Suspected scabies, impetigo, acute skin rashes or eruptions, any skin lesion with weeping discharge.
- Active head lice
It is school policy that with any illness, the child may not return to school without being fever free for 24 hours. Even with using fever reducing medication, the child may be contagious, and it is for this reason that sick children need to stay at home until fully recovered. If your child was diagnosed with an active infection, he/she may not return to school until he/she has been taking antibiotics and is fever-free for 24 hours. Antibiotic eye drops need to be given for 24 hours before students can return to school.
More information will come regarding illness protocols in light of the COVID-19 pandemic.
Does SNA have fundraising?
To keep our tuition costs as low as possible, SNA has fundraisers throughout the year for which families are obligated to participate. Participation includes raising funds by reaching out to family, friends, and the community to secure monies (ie: selling chances, collecting pledges, etc.).
The specific monetary obligation will be communicated prior to the fundraiser. If you have immediate questions about this obligation please contact the office.
Can I volunteer in the classroom or in the school or in sports or go on a field trip? What about other family members?
Absolutely! We love to have volunteers! Before you can volunteer in the school, you (or any family members volunteering) are required to have on file in the school office a certificate of participation in the Safe Environment Training (a no-cost class) and a background check (authorization form is attached to the handbook or you can obtain it from the school office.)
The Archdiocese of Louisville is committed to ensuring that children and youth who worship, study or participate in church-sponsored activities can do so in the safest and most secure setting possible. In an effort to fulfill this commitment, all employees or volunteers who have contact with children or youth (18 and under) for ANY length of time are required to participate in one of the Safe Environment Training Workshops.
The schedule of workshops can be found by going to www.archlou.org and clicking on “About”, “Ongoing Initiatives”, “Restoring Trust”, and finally “Training Schedule” under “Safe Environment Training”.