ST. NICHOLAS ACADEMY FREQUENTLY ASKED QUESTIONS
SNA wants families to get answers to their questions quickly and easily!
What documents are needed before my child starts school?
A. St. Nicholas Academy Student/Parent Information Form (white form).
B. State-certified copy of child’s birth certificate
C. Updated copy of child’s KY Immunization Certificate – must contain individual shot dates, be signed and dated by a physician, and must have an expiration date.
D. Records of previous academic achievement: report cards, testing results, etc.*
E. *If entering Pre-K, Kindergarten, sixth grade, or a Kentucky school for the first time a copy of medical exam
F. *If entering Pre-K, Kindergarten or a Kentucky school for the first time, a copy of eye exam
G. Copy of child’s baptismal certificate if Catholic
*Transfer students – a student who transfers within the State of Kentucky should have the original certificates forwarded to the new school within thirty (30) days, but a copy of the original certificates which are completely legible is acceptable. A student transferring from another state must obtain Kentucky immunization certificates and submit them to the new school within thirty (30) days.
Reminder: Your child cannot start school without these documents.
I am interested in tracking my child’s progress in school. Does the school provide a “parent portal” to student grades, attendance, etc.? If so, will training be provided?
Yes, it is called Sycamore Education.
Once we receive all your documents and forms, we will assign a student ID number for your child. You can access your child’s attendance on Sycamore at any time and look up your child’s grades (grade 3-8) and so much more!
August 16 – New Parent Coffee & Sycamore Training at 8:15 (Location: library/computer lab)
August 17 – Sycamore Training for Parents at 8:15 a.m. (Location: computer lab)
August 17 – Sycamore Training for Parents at 8:15 a.m. (Location: computer lab)
Do students wear uniforms?
Yes, students K-8 have a daily uniform. (See SNA Handbook www.sna-panthers.org for updates and revisions on uniforms.) They also have a P.E. uniform that can only be worn on their P.E. days. You can purchase the daily uniforms at Shaheen’s and Coffman’s. P.E. uniforms can be purchased at Metro Promotional Services (they also carry a few daily uniform items). Gently used uniforms are also available at SNA.
Shaheen’s, 994 Breckenridge Lane, Louisville, KY 40207 or call (502) 889-1550
Coffman’s, 4951 Manslick Rd., Louisville, KY 40216 or call (502) 361-1601
Metro Promotional Services, 4333 Taylor Blvd, Louisville, KY 40215 or call (502) 368-9391
Are there any books that my child needs to read over the summer?
Yes, there are! To help students get ready for the 2017-2018 year, below is the summer reading information for each grade level. It is also on www.sna-panthers.org. Click on Home. Click on Parent, Staff and Students. Click on Summer Reading Assignments.
*Grade 3 Judy Moody Book 1 by Megan McDonald
*Grade 4 Upside Down Magic by Sarah Mlynowski, Lauren Myracle, and Emily Jenkins
*Grade 5 Story Thieves by James Riley
*Grade 6 City of Ember by Jeanne DuPrau AND read one book from readkiddoread.com
*Grade 7 Theodore Boone: Kid Lawyer by John Grisham AND an AR book at student’s reading level
*Grade 8 The Pigman by Paul Zindel AND a book from the website readkiddoread.com
*Grades 3-8 have assignments along with their reading. Click on the above links for the assignments.
Each summer, the Louisville Free Public Library has a summer reading program. To build upon the reading skills learned this year and to continue to foster a love of reading, we are asking all the students entering kindergarten, first grade and second grade to participate in this program. The children will read 10 books on his/her own reading level and record them on the reading folder provided at your local library.
Do you have a school supply list?
Yes, we do. It is located at www.sna-panthers.org
It is also located on Sycamore Education.
Once you Login with your child’s student ID number, click on Documents and click on the applicable “grade” for the supply list.
You may also purchase a School Supply Kit at www.1stdaySchoolSupplies.com.
Click on the grade that your child will be in for the 2017-2018 year, and pay by credit card. Your kit will arrive in your child’s homeroom before school starts. The last day to purchase the kit will be June 30th.
When will I meet my child’s teacher and when is the first day of school?
Aug. 10 Registration Day/Meet the Teachers/Drop Off Supplies – Anytime from 4:00 – 7:00 p.m. This is the final step of registration – at least one parent must attend. Your child should bring his/her school supplies. You will visit your child’s classroom, meet the teacher, and be able to leave their school supplies in the room. If you have purchased 1st Day School Supplies, the box of supplies will be in your child’s classroom. Additionally, you will complete forms and update your information on Sycamore, the school data system.
Aug. 14 Kindergarten Parent Orientation – 6:00 p.m. This is a night for parents only. We will share important information about school and classroom procedures and routines.
Aug. 16 FIRST DAY OF SCHOOL. Dismissal at 11:15 a.m. – Buses will run.
What will I need for Registration Day?
- Names, phone numbers, and email addresses of anyone that you want to pick up your child in case of an emergency. You will update this information in Sycamore in the computer lab.
- School Supplies. If you have purchased 1st Day School Supplies, the box of supplies will be in your child’s classroom. Last day to purchase the kit will be June 30th.
- Check or Cash to put money in your child’s lunch account and pay for any balances due (balance owed from the previous school year, $5 for SNA planner for grades 1st – 8th, and $10 per child for PVO Fund).
How does my child sign up for sports?
Go to http://csaa-stnicholas.website.siplay.com/ If registration is open, there will be a box saying, “The Registration is open for the 2017 season. Come sign-up today.”
Is there someone I can email with questions about sports?
You can email questions to:
President: Greg Willett firstname.lastname@example.org
Secretary: Anthony Sullivan email@example.com
Assistant Athletic Director: Lindy Buckman firstname.lastname@example.org
I would like to view the Parent/Student handbook and school calendar. Where is it located?
You may view the Parent/Student Handbook and the School Calendar, by clicking on the links. They are also located on Sycamore Education. Once you have logged-in with your child’s student ID number, click on Documents and click on Parent/Student Handbook in the drop down menu. *2017-2018 Handbook should be available by July 15 online and may be purchased for $10.00 if you want a hard copy.
Do you have a SNA Newsletter?
Yes, we do. SNA emails an electronic Newsletter bi-weekly on Wednesday and a weekly email blast on Monday. You can also access the latest newsletter or email blast on our website or in the “News” section in Sycamore.
Where can I find the lunch menu and what are the prices?
August’s lunch menu and prices will be given out on August 10, Registration Day. Also, lunch menus and prices are located on Sycamore Education. Once you have logged-in with your child’s student ID number, click on Lunch (which is located on the top right-hand side) for the daily lunch menu. Click on the “Calendar” for the Month View and prices. Or you can also go to “Feature” on the bottom right-hand side and click on Links and then click on Lunch Menu.
How do I pay for my child’s lunch if I don’t pack his/her lunch?
If you will be paying for lunch, there are three ways to do so:
- The cafeteria manager and staff will collect cash or a check on August 10th, Registration Day to put into your child’s lunch account.
- Cash or check can be sent to school with your child at any time in an envelope marked “Lunch” with your child’s name and lunch number. If you are sending a check, please put the child’s name & lunch number on the memo line.
- Pay by credit card online. Additional information coming soon!
How can I find out if my family qualifies for free or reduced lunches?
If you are not sure if your family qualifies for free or reduced lunch, please ask for a school lunch form in the school office (will be available in July). A link to access this information online will be coming soon!
When do tuition payments begin and end?
K-8 – Tuition payments begin in July and the final payment is made in June (12 months).
Pre-K – Tuition payments begin August 15 and continue through May 15th (10 months).
What are the school day arrival and dismissal times?
For the safety of all, it is imperative that parents follow the designated traffic pattern for SNA. Please drop children off at the supervised doors rather than parking and walking them into school. The exception to this general rule is preschool students and parents. See attached maps at the back of the SNA handbook.
Students may arrive as early as 7:15 AM (there is NO supervision for students arriving before 7:15 AM). They are to report to the cafeteria where they will be supervised until 7:40 AM. After 7:40 AM the students will report to their homerooms for supervision until class begins.
Breakfast is available beginning at 7:15AM. No breakfast will be served after 7:50AM. Students will be offered a variety of choices and will use the computerized system for payment.
All students should be in their respective homerooms by 7:55 AM. Those who arrive at 8:00 a.m or after must report to the office to obtain a tardy slip before being admitted to the classroom.
INSTRUCTIONAL DAY ends at 2:50 PM for bus riders and walkers and at 2:56 PM for everyone else.
For students who are not picked-up by 3:15 PM: if the proper paperwork is not on file at Johnson’s Day Care, students must wait for a parent in the school office. Parents will be charged a $5.00 minimum late fee and $1.00 per minute that students are here in the office. Parents will be invoiced through Sycamore.
How will I receive notifications about school closings, early dismissal or emergency information?
SNA participates in the REACH ALERT program in which parents/grandparents will receive notification via phone or email or both. Maybe it’s an emergency like a bad winter storm, or a more routine situation, like a reminder that report cards go out tomorrow. Either way, REACH Alert is ready to notify everyone.
- Go to www.reachalert.com
- Click on My Account
- Click on Create Account
- Follow the instructions
- Enter St. Nicholas Academy when asked which Network
- Your registration code is: 40214
- Choose cell phone text message, voice advisories and/or email. If you choose your cell phone, confirmation will be sent to you immediately, so have your cell phone with you and enter the four digit validation code (you may enter up to four phone numbers).
Do you have bus service?
Yes, we do. St. Nicholas Academy contracts with Miller Transportation to provide safe and affordable bus service both to and from school each day. Families who choose to use the bus will either make payments over ten months from August through May or pay in full in August. Please note: in order for a PreK child to ride the bus, a responsible older sibling MUST be with the PreK child.
If you have any questions regarding the bus route or plan to have your child(ren) ride the bus for the 2017-2018 year, please contact Miller Transportation at (502) 368-5644.
2017- 2018 BUS RATES
One Child – $390 year or $39 per month for 10 months.
Family – $520 year or $52 per month for 10 months.
Please contact the school office for the 2017–18 bus application. If you are viewing this electronically, you can click on the Behavior Contract and the Bus Agreement Form. Fill out the forms, along with deposit and turn into the office or to Miller Transportation on Registration Day, August 10.
Do you offer After School Care?
Yes, we do. After School Care is provided at SNA and is administered through Johnson’s Daycare. This is a third-party vendor and not affiliated with St. Nicholas Academy. Please click the link for Johnson’s 2017–18 application and rates.
Johnson’s Day Care opens immediately after school and remains open until 6:00 p.m. They are open on snow days, early dismissal days, and during all school breaks. They will accept any child from SNA who might need care on any days that school is not in session.
To make arrangements please call Susan Johnson at 361-7832. Students who are normally car riders but are not picked up by 3:15 will be sent to Johnson’s Day Care, as long as you have completed a permission form for Johnson’s and provided Johnson’s with your child’s immunization certificate (SNA is unable to provide the immunization certificate to Johnson’s due to HIPAA laws).
For students who are not picked-up by 3:15 PM: if the proper paperwork is not on file at Johnson’s, students must wait for a parent in the school office. Parents will be charged a $5.00 minimum late fee and $1.00 per minute that students are here in the office. Parents will be invoiced through Sycamore.
Parents must pay Johnson’s for this service. Failure to pay Johnson’s for this service is not an option. Daily admission for K-8 is $12.00 and/or Pre-K is $20.00. Monthly rates and contract forms are in the SNA office.
Are students allowed to carry medicine?
No, students are NOT allowed to carry medication – prescription or nonprescription – with them during the day. This includes cough drops, anti-itch cream, ibuprofen, etc., as well as any medications prescribed by a doctor. There is only one exception: upon physician recommendation, students may keep an inhaler for asthma in their possession. Permission for this must be in writing and on file in the school office.
If students need to take medication during the school day, they will need to bring the medication to the office for administering. In order for school personnel to administer ANY type of medicine to your child, we must have on file a signed Medical Authorization Form giving us permission to do so. This form is located in Sycamore and in the handbook. The medicine should be sent to school: 1) With the medical authorization form, which will need to include complete dosage instructions and 2) in the original container with prescription label attached.
Who do I call if my child will be absent or tardy?
When a child is absent or tardy for school, parents are to call the school office at (502) 368-8506 before 8:30 in the morning on the day missed. After any absence, a note signed by the parent or a doctor’s note should be submitted for re-admission. If a student misses more than 15 days in any school year, the school will require a doctor’s note for each subsequent absence.
Do you have a Facebook page or Instagram?
Yes, we do! And we are very proud of it! www.facebook.com/snapanthers, or follow us on Instagram @ st.nicholaspanthers. And we have a kindergarten Facebook page. https://m.facebook.com/snakindergarten/
Does SNA collect Box Tops or other labels?
YES!! We collect Box Tops labels, Tyson Project A+ labels and Sunny D labels. If your child turns in 50 of the Box Tops or Tyson Project A+ labels, they will receive a NUT card, which is an out of uniform pass.
Is it required that students be present at conferences?
Yes. Parent-Teacher-Student Conferences are considered the primary source of communication between the parents and teachers regarding the student’s progress. Students in Grades K-8 are required to be present at the conference.
Conferences are counted as a day of attendance, and a student will be marked absent if he/she does not attend. Therefore, please avoid planning trips or vacations on these dates. The mandatory October and February conference days are noted on the school calendar pages.
Does SNA have fundraising?
To keep our tuition costs as low as possible, SNA has fundraisers throughout the year for which families are obligated to participate. Participation includes raising funds by reaching out to family, friends, and the community to secure monies (ie: selling chances, collecting pledges, etc.).
The specific monetary obligation will be communicated prior to the fundraiser. If you have immediate questions about this obligation please contact the office.
Can I volunteer in the classroom or in the school or in sports or go on a field trip? What about other family members?
Absolutely! We love to have volunteers! Before you can volunteer in the school, you (or any family members volunteering) are required to have on file in the school office a certificate of participation in the Safe Environment Training (a no-cost class) and a background check (authorization form is attached to the handbook or you can obtain it from the school office.)
The Archdiocese of Louisville is committed to ensuring that children and youth who worship, study or participate in church-sponsored activities can do so in the safest and most secure setting possible. In an effort to fulfill this commitment, all employees or volunteers who have contact with children or youth (18 and under) for ANY length of time are required to participate in one of the Safe Environment Training Workshops.